How to Request Accommodation


Instructions for First Year Students

Instructions for Returning Students

Important Points to Remember

Instructions for Brescia and Huron University College Students

Instructions for Kings University College Students




First Year Students:


Requesting academic accommodation is a four-step process. You must follow these steps carefully as failure to complete them may result in no accommodations being put in place on your behalf.

Step 1:
Send to SSD a written request for academic accommodation immediately after you have registered in your courses or by August 1 (for fall courses), whichever is earlier.

Step 2:
Schedule an appointment with a counsellor in SSD by calling (519) 661-2147 as soon as possible after you have registered in your courses.

Students who are enrolled at King's University College should call (519) 433-3491, ext. 4321 to make an appointment with the counsellor at King's.

Bring your course information to your appointment. This information includes the course code, section and professor (e.g., Course code = Psychology 020, section =003). If classes have begun, also bring a copy of the course outline.

Students requesting accommodation are required to meet with an SSD counsellor in the summer, before their fall courses have begun.If you meet with your counsellor after September 16th for fall courses you may not be able to use accommodation for fall exams.

Step 3:
Mail or fax documentation of your disability to SSD so that it arrives at least 2 working days before your appointment. If this is not possible, bring the required documentation of your disability to the first appointment (see documentation requirements for more information).

Step 4:
Sign up to write Quizzes, Tests and Examinations
Step four of the process begins after you have requested academic accommodation, met with an SSD counsellor, and provided the required documentation.

See Writing Exams with Accommodation for information and procedures.

Returning Students:



Step 1:
Schedule an appointment with a counsellor in SSD by calling (519) 661-2147 as soon as possible after you have registered in your courses.

Students who are enrolled at King's University College should call (519) 433-3491, ext. 4321 to make an appointment with the counsellor at King's.

Bring your course information to your appointment. This information includes the course code, section and professor (e.g., Psychology 020 003). If classes have begun, also bring a copy of the course outline.

Students requesting accommodation are required to meet with an SSD counsellor in the summer, before their fall courses have begun. If you meet with your counsellor after September 16th for fall courses you may not be able to use accommodation for fall exams.

Step 2:
Sign up to write Quizzes, Tests and Examinations
Step two of the process begins after you have met with an SSD counsellor, and provided the required information.

See Writing Exams with Accommodation for information and procedures.

Important Points to Remember:



You must meet with your counsellor if any changes occur in your courses!

We do not have any other record of the courses you are enrolled in other than what you tell us, so it is very important for you to remember to keep us informed of any changes you make throughout the year. Failure to do this will mean you will have no accommodations set for your new selections, or you will be scheduled to write exams for courses you are no longer taking!

Your SSD counsellor will contact your professor(s) through a letter informing the professor(s) of the accommodations being requested. Approval of the accommodation must be received from the professor before a student can write exams or tests with accommodation. Again we must stress the importance of giving us current and accurate course information!

If you are requesting classroom accommodations, please remember to introduce yourself to your professor(s) and discuss your accommodation(s) with them.

Most professors prefer that students using accommodations write their exams with SSD. If you have not heard otherwise, assume that you must make arrangements to write your exams with SSD.

King's University College has its own exam proctoring facility.
All students who are taking King's courses must write their exams at King's regardless of whether the students are enrolled at King's or another campus.

All Western students who are taking courses offered by Brescia University College, Huron University College, or the main campus may request to write exams with Examination Services, which is on the main campus. It is not necessary for King's students to make an appointment to see a counsellor at SSD on the main campus as Joan Aldis or Michael Allegretti will initiate arrangements for all courses, regardless of where they are offered. It is necessary, however, for you to inform Examination Services of the exams. Please follow this link for further information: Accommodated Exams with Examination Services

Brescia and Huron University College Students



Students who are registered at Brescia University College and Huron University College should make use of all SSD services on main campus. Appointments to see an SSD counsellor can be made by calling 661-2147.

You should follow the same steps outlined as above for first year and returning students in regard to arranging for accommodations.

Kings University College Students

Students who are registered at King's University College should request academic accommodation and other assistance by making an appointment with the SSD counsellor at King's, Ms. Joan Aldis.

To arrange this appointment, call the Secretary to the Dean of Students, Gale Baker at 433-3491 ext. 4321 (email: gbaker@uwo.ca). You can also stop by the Dean of Students office in Room N-101a, King's University College.

Information about services at King's may be found at:
http://www.uwo.ca/kings/Student_Services/services.htm

Recommendations to your instructors are sent through the main campus SSD office which takes time. You should make your appointment to see Ms. Aldis as soon as possible after you have registered in your courses each year in order to ensure that accommodations are arranged for your first class or set of exams.

King's University College has other academic support services which are similar to those offered at the Student Development Centre (SDC). These services are provided by Couselling and Student Development, which is part of the Office of the Dean of Students at Kings.
You can find out more about these services by contacting Gale Baker.
Please note that students registered at the affiliated colleges also may use the services provided at SDC.


Please note that applicants who are in the process of deciding whether or not to attend Western, and who would like information about the accommodation that Western would provide for them before they make their decision, are encouraged to make an appointment with a counsellor. The counsellor can review an applicant's situation, and can indicate the accommodation that SSD would recommend for them if they were to attend Western.




Also from this web page:

Confidentiality

All information disclosed by students to SDC will be kept confidential. It will not be shared with family, university staff, course instructors, or others without written permission and will not become part of academic records.

Student Development Centre is experienced in working with diverse populations.


SDC Areas